It is good to be geared towards being going paperless but this has its limitations too because you will have to post some documents from time to time. It is not a big deal if you only have to send one or two letters but the situation is different if you are sending a lot of letters. The postage costs are not just limited to letters but also parcels. The thing about postage costs is that they can get very high and if you have no way to tame them it might be affecting your business profit. The postage rates do not remain constant because of inflation. If you know some of the letters can be shared through emails then you should do that. Since it is not every situation which can be fixed through an email, you might need a franking machine for the office. This is a machine which has helped many businesses cut back on postage costs in thousands of dollars. If you have sent a parcel, it has to be processed by the person at the counter in your local post office but you can avoid all the trouble by doing it yourself as long as you have the franking machine.Since postage cost depends on the weight of the letter, you will be careful to get the correct reading. The employees at the postal office might make a mistake when weighing your letters and this can result in higher charges. These can be very negligible but they tend to add up over time and you might be losing money without your knowledge.
Middlemen make services more expensive and you need to eliminate that. When you process your own letter then there will be no need for you to purchase your stamps. The franking machine will be your savior in this. When it comes to processing of parcels, do not be limited to the letters you have to send but also do the same for any overseas mail, large packages, special deliveries and also recorded mail. The processing is very fast depending on the machine you have with some having the ability to handle up to two hundred and fifty letters every minute. In saving the expenses on postage you should also make sure you use the smallest envelope which can comfortably hold the letter. All you have to do at times is fold the letter so that it can fit well in a small envelope. You will need a confirmation that the weight indicated by the postal services is genuine which is why you should do your own measurements before you make the submission.